How To Use Microsoft Word’s New Record & Transcribe feature

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Microsoft Word’s New Record & Transcribe feature – When someone takes an audio or video recording of an important conversation or speech and converts it into usable text, that’s transcription. A transcript is word-for-word, written documentation of a recording.

Microsoft Word's New Record & Transcribe feature

The transcribe feature converts speech to a text transcript with each speaker individually separated. After your conversation, interview, or meeting, you can revisit parts of the recording by playing back the time-stamped audio and edit the transcription to make corrections.

How To Use Microsoft Word’s New Record & Transcribe feature

Microsoft has launched a new record and transcribes tool for the web version of Word that could prove extremely useful for professionals and students who often take notes. Here’s what you need to know about Microsoft’s new record and auto-transcribe feature.

Microsoft Word's New Record & Transcribe feature

The new tool is the latest among the new Microsoft 365 releases that draw on Microsoft’s Azure Cognitive Services, a family of cognitive AI services that the company offers. Of late, Microsoft has been focusing more on AI, and related technologies, with various applications. For instance, the company has been using an AI for Project Artemis to fight child predators online. The company has also launched a massive open data project this year that aims to reduce the growing data inequality globally, again with the help of AI. Furthermore, Microsoft has also been using AI to improve the various Microsoft 365 suite, including the Edge browser. To that end, the company recently released a teaser on what the future of Microsoft 365 applications holds, including substantial AI-based enhancements.

The new transcribe tool for the cloud-based version of Word gives users a taste of what to expect in future AI-based upgrades. As usual, the feature, which helps users record a conversation and then transcribes directly in Word, was announced in a blog post that provided details regarding the ‘dictate’ voice-command feature for Word. At present, the feature is only available for web Word users, but Microsoft has said it will come to desktop and mobile Word by the end of the year.

How To Record & Transcribe Using Word

To use the record and transcribe feature, users with a Windows 365 subscription must sign in to their Microsoft Edge or Chrome browser accounts. Then open Word, and on the home page, open the transcribe pane from the ‘Dictate’ drop-down menu. This can be used to transcribe from an already recorded audio, which can be uploaded and transcribed. For example, users can record a conversation using the option and let the software automatically do the transcribing. For recording, select the ‘start recording’ option from the ‘transcribe’ pane. If the browser has not been used for recording before, the user will need to give the browser permission to do that – under ‘site permissions’ in Edge and ‘privacy and security in Chrome.

When recording, users must speak clearly, and there is an option to pause and resume the recording if needed. When users finish recording, press the ‘Save and transcribe now’ & this will save the audio file in One Drive, and the transcription will start as soon as the audio is saved.

Users can also upload a prerecorded audio file and then have it transcribed. Fascinatingly, the transcribe feature can differentiate speakers and will denote them as Speaker 1, Speaker 2, and so on while transcribing.

Record and Transcribe Audio in Microsoft Word

Before we get to the steps, there are a few notable points that you should keep in mind:

  • The transcription feature in Microsoft Word is only available to premium customers who have opted for a paid Microsoft 365 plan.
  • Currently, you can transcribe audio recordings in Microsoft Word only in the English language.
  • The feature is only available on the web version of Microsoft Word. However, it’s slotted to release on Office Mobile by the end of the year. As for the offline MS Word app, there is no word on the timing of its release.
  • You can collectively upload not more than 5 hours of audio in one month. Also, an audio file must not be larger than 200MB.
  • Currently, Transcribe in Microsoft Word supports .mp3, .wav, .m4a, and .mp4 files.

Transcribe Audio in Microsoft Word

Microsoft Word's New Record & Transcribe feature

1. Open office.com on a web browser and sign in with your Microsoft account. After that, create a Word file.

2. Under the “Home” section, you will find the “Dictate” option in the far-right corner. Click on the arrow next to it and select “Transcribe.”

3. A mini pane will open up on the right side. Here, you can either upload an audio file or record directly using Microsoft Word.

4. Now, Microsoft Word will start transcribing the audio file using Azure Cognitive Services, its AI platform in the cloud.

5. After a while, you will have the transcription on the right pane. The best part is that its AI service can distinguish different voices, which helps in separating the transcription under multiple speakers.

6. Now, you can click on “Add all to document,” and the transcription will move to your main Word file. You can also play the audio and edit out anything that is not in place.

Also Read: How to Make Android Phone Boot Faster

Audio Transcription Available in Microsoft Word

So that is how you can record and transcribe the audio in Microsoft Word. Still, this new feature is welcomed, and it puts Microsoft word a notch above its alternatives. Anyway, that is all from us. If you found the article helpful, then do comment down below and let us know.

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